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Executive Marketing Coordinator (Executive Assistant + Marketing Operations + GoHighLevel)Position Type: Full-Time, Remote Working Hours: U.S. Business Hours (PST Required) Location: Mexico, Colombia, Brazil, Costa Rica, Jamaica
About This OpportunityWe’re hiring a highly organized and execution-focused Executive Marketing Coordinator to support a fast-growing entrepreneurial business across marketing operations, executive support, content coordination, and client communication.
This is not a passive assistant role.You’ll be deeply involved in:- Marketing execution- Social media coordination- CRM management- Content operations- Lead follow-up- Day-to-day operational supportIf you thrive in fast-moving startup environments, enjoy wearing multiple hats, and love bringing structure to chaos — this role is a strong fit.
What You’ll OwnExecutive & Operational Support- Manage calendars, scheduling, and executive coordination- Support day-to-day operational workflows and project tracking- Handle inbox management and prioritize urgent communication- Maintain organized files, SOPs, and internal documentation- Ensure nothing falls through the cracks across ongoing projectsSocial Media & Content Execution- Create, schedule, and publish content across:- LinkedIn- Facebook- Instagram- Online communities- Manage:- Comments- DMs- Community engagement- Audience interaction- Track engagement performance and content consistency- Help repurpose content into short-form assets and promotional materialsGoHighLevel CRM & Marketing Automation- Build and manage workflows inside GoHighLevel- Set up:- Automations- Follow-up sequences- Email campaigns- Lead nurturing systems- Maintain CRM hygiene and organized pipeline tracking- Ensure all lead communication and follow-ups happen on timeVideo Editing & Creative Support- Edit short-form videos for:- Social media- Marketing campaigns- Community engagement- Create graphics and branded assets using:- Canva- Veed- OpusClips- Similar tools- Maintain consistent visual branding across platformsResearch & Lead Generation Support- Conduct research to build:- Ideal Client Profiles (ICPs)- Prospect lists- Lead databases- Organize findings into structured spreadsheets and CRM systems- Support outreach and marketing initiatives with clean dataWebsite & Technical Coordination- Support light website updates and landing page changes- Assist with:- Advertising campaign setup- Technical integrations- Platform troubleshooting- Coordinate across tools and systems to keep operations running smoothlyRequired Experience & Skills- Experience in:- Executive Assistant- Marketing Coordinator- Operations Support- Virtual Assistant- Digital Operations roles- Experience supporting:- Founders- Coaches- Startups- Entrepreneurial businesses- Strong proficiency with:- Google Workspace- Google Calendar- Google Drive- Google Sheets- Hands-on experience with:- GoHighLevel- CRM systems- Marketing automations- Experience with:- Canva- Veed- OpusClips- Short-form content tools- Strong understanding of:- LinkedIn- Facebook- Instagram management- Excellent written English communication skills- Highly organized with strong multitasking abilities- Ability to work independently with minimal supervisionNice-to-Have Experience- Experience inside:- Coaching businesses- Agencies- Creator businesses- Consulting companies- Familiarity with:- Email marketing- Landing pages- Paid ads support- Community management- Experience using:- Slack- Notion- Airtable- ClickUp- HubSpotWhat Makes You a Great Fit- You’re highly proactive and execution-oriented- You naturally create structure and organization- You communicate clearly and professionally- You move quickly without sacrificing detail- You enjoy fast-paced startup environments- You take ownership and follow through consistently- You’re comfortable balancing marketing, admin, and operational tasksWhat a Typical Day Looks Like- Manage calendars, inboxes, and operational priorities- Schedule and publish social media content- Respond to DMs and community engagement- Build and optimize GoHighLevel workflows- Edit short-form content and create marketing assets- Update CRM pipelines and track leads- Support client or program onboarding coordination- Conduct lead generation and market research- Assist leadership with operational execution and project coordinationIn short: You are the operational engine behind marketing execution, communication, and organization.
Key Success Metrics (KPIs)- Consistent and timely content publishing- Organized and accurate CRM management- Zero missed lead follow-ups or communication gaps- High responsiveness and engagement across platforms- Well-maintained operational systems and digital assets- Strong execution across multiple moving prioritiesWhy This Role Stands Out- Work directly with entrepreneurial leadership- High ownership and visibility across the business- Blend of:- Marketing- Operations- Executive support- Content coordination- Opportunity to improve systems and processes- Remote flexibility with strong growth potential- Exposure to modern marketing and automation toolsInterview Process- Initial Phone Screen- Video Interview with Pavago Recruiter- Practical Task / Coordination Exercise- Client Interview- Offer & Background VerificationApply NowIf you:- Love operations and execution- Enjoy supporting founders- Thrive in startup environments- Can balance marketing, organization, and communicationThis role is a strong fit for you.Originally posted on Himalayas