CBH Event Coordinator

developermidPubliée: 2026-05-23

CBH Event Coordinator - 40034 University Staff Description University of Colorado Anschutz Medical Campus Department: Center for Bioethics and Humanities Job Title: CBH Event Coordinator Position #: 00848898 – Requisition #: 40034 Job Summary: The Events Coordinator plays a central role in advancing the mission of the Center for Bioethics and Humanities by supporting the planning, execution, and evaluation of a wide range of academic and community-facing programs as planned by the Center’s four mission areas: Arts & Humanities in Healthcare, Clinical Ethics, Education and Research. This position provides end-to-end logistical coordination for in-person, hybrid, and virtual events, working closely with Center leadership, program leads, staff, and partners to ensure programs run smoothly and reflect the Center’s values of accessibility, professionalism, and thoughtful engagement. The ideal candidate is highly organized, collaborative, and comfortable managing logistics and working with other Center staff in complementary roles (finance, communication, administration, etc). This is an excellent opportunity for someone who enjoys being the behind-the-scenes force that brings complex programs to life and who values working in an intellectually engaged, interdisciplinary academic environment. Key Responsibilities: Planning Committee Management [15%] - Support planning committees for Center programs (including Student Group, Pharmacy Ethics, National Coalition for Ethics in Dentistry and Arts & Humanities programming) and events (gallery openings, CBH open houses, strategic planning retreats, etc.) as the logistical and administrative point person - Track action items, take meeting minutes, and help keep planning committees aligned and on schedule - Tracking program expenditures (speaker fees, food, honoraria, etc.) Event Planning, Logistics, and Support [55%] - Speakers: Reach out to speakers with formal invitations, providing details about the event, confirm participation and negotiate terms (e.g., fees, travel arrangements); serve as a consistent and reliable contact for speakers - Event Details: Coordinate all logistical elements for in-person, hybrid, and virtual events, including room reservations, AV services, seating, catering, and facilities support; ensure events will meet operational, technical, and accessibility requirements - Tracking: Enter and maintain event information in CBH event planning dashboards and on the Center calendar, ensuring details are complete and up to date - Registration: Set up RSVP form (Qualtrics, Formstack or similar), including registrant information fields, zoom link(s), parking information, etc.; track RSVP numbers; send event reminders to registrants - Event Promotion: Work with CBH communications team to: draft appropriate promotional materials (ex: flyers, social media posts, emails) determine additional promotional strategies as needed for higher profile events (ex: promotional partners, press releases); coordinate promotion timelines; draft brief pre-event write-ups or promotional blurbs Event Execution [15%] - Setup/Breakdown: Conduct event setup and breakdown, using campus services for assistance when appropriate; manage attendee flow (directional signs/wayfinding); work with campus AV to ensure speakers are mic-ed and equipment is functional. - Schedule: Prepare detailed run of show; review with involved parties and distribute as appropriate; do run throughs if needed. - Event recording (as needed): obtain and document speaker recording consent; post photo and video release signs for live and hybrid programs/events; ensure recording is initiated - AV/Technical: Operate Zoom webinars and meetings for hybrid and virtual events, including panelist coordination, recording, assist with Q&A/chat management, and basic troubleshooting - Accessibility: Support ADA compliance for events, including captioning, seating, and accommodation coordination - Respond to attendee inquiries and serve as a welcoming point of contact for Center events Post-Event Management [15%] - Post event communication: thank you to speakers and attendees, gather feedback through post-event surveys; share highlights or recordings as appropriate - Support implementation of Continuing Education for events as needed. - Implement strategies to assess event success to improve future events as needed. - Maintain organized digital records of events, finances, and other related materials as appropriate, including a yearly report of CBH events for inclusion in our Annual Report. Work Location: The first six months will be largely on campus as you get acquainted to the role. After that, this role is eligible for a hybrid schedule of up to 2 days per week remote (as aligned with campus policy), with in-person presence required for live events and meetings. Occasional off-hours events are required. Why Join Us: Welcome to a place that seeks to center humanity in healthcare. The Center for Bioethics and Humanities hosts world-class programs that foster values, imagination and vibrant community. Our mission is to advance health sciences through the integration of ethics, humanities, and the arts in education, clinical practice, and research. Why work for the University? We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: - Medical: Multiple plan options - Dental: Multiple plan options - Additional Insurance: Disability, Life, Vision - Retirement 401(a) Plan: Employer contributes 10% of your gross pay - Paid Time Off: Accruals over the year - Vacation Days: 22/year (maximum accrual 352 hours) - Sick Days: 15/year (unlimited maximum accrual) - Holiday Days: 15/year - Tuition Benefit: Employees have access to this benefit on all CU campuses - ECO Pass: Reduced rate RTD Bus and light rail service There are many additional perks & programs with the CU Advantage. Qualifications: Minimum Qualifications: - Bachelor’s degree in marketing, journalism, public relations, communications, business administration, business, or a directly related field from an accredited institution - 1 year of event coordination, program support, or administrative experience. - A combination of education and related technical/ military/ paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis. Applicants must meet minimum qualifications at the time of hire. Preferred Qualifications: - Experience with Qualtrics, Smartsheet, or comparable systems - Demonstrated experience with day-of event logistics management - Experience coordinating the planning of multiple concurrent events - Experience supporting student groups or community-based programs - Experience working in higher education, healthcare environments, or other organizations that conduct public-facing events. - Experience or comfort using various tech and software such as RSVP/registration systems, Zoom webinars, etc. Knowledge, Skills and Abilities: - Familiarity with accessibility and ADA considerations in event settings - Comfort operating or learning light AV, such as operating projectors, microphones and lights during hybrid and live events (campus support available when needed) - Ability to establish and maintain effective working relationships with employees at all levels throughout the institution and values being part of a supportive, collaborative team - Builds strong relationships and communicates comfortably with a wide range of people, including faculty, students, and community partners - Highly organized and detail-oriented, able to manage multiple projects, keep groups on track, and follow through on next steps to keep things moving forward - Stays calm under pressure and can think on their feet when things don’t go as planned - Communicates clearly and effectively, both in writing and in person - Comfortable learning new tools and systems as needed; familiarity with appropriate use of AI. - Outstanding customer service skills. Conditions of Employment: In-person presence required for live events and certain meetings. - Occasional off-hours work hours for events - Ability to lift, move, and set up event materials such as tables, signage, and equipment. How to Apply: For full consideration, please submit the following document(s): - A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position (only use if a cover letter is necessary) yes, this is necessary - Curriculum vitae / Resume - Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address Questions should be directed to: Chelsey Patten, [email protected] Screening of Applications Begins: Applications will be accepted until June 12, 2026. Anticipated Pay Range: The starting salary range (or hiring range) for this position has been established as HIRING RANGE ($52,528 - $55,000). The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Total Compensation Calculator Equal Employment Opportunity Statement: CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities. ADA Statement: The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected]. Background Check Statement: The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. Vaccination Statement: CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program. Application Materials Required: Cover Letter, Resume/CV, List of References Job Category : External Relations Primary Location : Aurora Department: U0001 -- Anschutz Med Campus or Denver - 21023 - ADM-VCHA-Hlthcare Ethics-Admin Schedule : Full-time Posting Date : May 22, 2026 Unposting Date : Jun 13, 2026, 5:59:00 AM Posting Contact Name: Chelsey Patten Posting Contact Email: [email protected] Position Number: 00848898

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